‍1. Introduction

Welcome to VIRAL, operated by Fawna Ltd. Your privacy is important to us.

This Privacy Policy explains how we collect, use, disclose, and protect your personal data when you use our services, website (https://viral.careers), and any related tools.

By using VIRAL, you consent to our processing of your data as described in this policy.

If you have any questions, contact us at contact@viral.careers.

2. How We Use Your Personal Data

We process different types of data depending on how you interact with VIRAL. Below, we outline:

1. What data we collect

2. Where we collect it from

3. Why we process it

4. The legal basis for processing

2.1 General Categories of Data We Process

Usage Data

• What: IP address, location, browser type, OS, referral source, visit length, page views.

• Source: Google Analytics, tracking tools.

• Why: To improve our website and services.

• Legal Basis: Legitimate Interest (improving user experience).

Account Data

• What: Name, email, phone number, company, address, payment details.

• Source: You or your employer.

• Why: To provide VIRAL services and maintain security.

• Legal Basis: Performance of Contract.

Service Data

• What: Name, email, LinkedIn profile, phone number (if provided).

• Source: You, your employer, or publicly available data.

• Why: To perform recruitment and hiring automation services.

• Legal Basis: Performance of Contract.

Enquiry Data

• What: Any information submitted via our contact forms.

• Source: You.

• Why: To respond to your questions and provide support.

• Legal Basis: Consent or Performance of Contract.

Marketing & Notification Data

• What: Email address, name, company.

• Source: You.

• Why: To send newsletters, offers, and industry updates.

• Legal Basis: Consent (you can opt out anytime).

Public Data

• What: Information found on LinkedIn and other public sources (name, job title, employer).

• Source: Publicly available information.

• Why: To offer relevant services to potential clients.

• Legal Basis: Legitimate Interest (business development).

Legal Claims & Compliance Data

• What: Any data necessary to establish or defend legal claims.

• Why: To protect our legal rights.

• Legal Basis: Legitimate Interest (legal compliance).

3. Data Sharing & Third Parties

We do not sell your personal data. However, we may share your information with:

• Service providers (cloud hosting, analytics, customer support).

• Legal authorities (if required by law).

• Clients using our hiring services (only where applicable).

3.1 International Data Transfers

• We primarily process data in the United Kingdom.

• If we transfer data outside the UK or EU, we ensure it is protected by Standard Contractual Clauses (SCCs) or other legal safeguards.

4. How We Protect Your Data

We implement technical and organisational security measures to protect your personal data. These include:

✔ Encryption for data storage and transfers.

✔ Access controls to limit data exposure.

✔ Regular security audits to prevent breaches.

Despite our best efforts, no system is 100% secure. Please ensure you use strong passwords and protect your account credentials.

5. How Long We Keep Your Data

We retain your data only as long as necessary for:

• Providing our services

• Legal and regulatory compliance

• Business operations

When no longer required, your data will be deleted or anonymised.

6. Your Rights

Under UK & EU GDPR, you have the right to:

✔ Access – Request a copy of the data we hold about you.

✔ Rectification – Correct inaccurate or incomplete data.

✔ Erasure (“Right to be Forgotten”) – Request data deletion.

✔ Restrict Processing – Limit how we use your data.

✔ Object – Challenge how we process your data.

✔ Data Portability – Transfer your data to another service.

✔ Withdraw Consent – Opt out of marketing communications at any time.

Exercising Your Rights

To exercise any of these rights, contact us at [Insert Email].

If you are unhappy with how we process your data, you can lodge a complaint with the UK Information Commissioner’s Office (ICO) at www.ico.org.uk.

7. Cookies & Tracking

We use cookies to improve your experience. By using VIRAL, you agree to our use of:

• Essential Cookies (for security and functionality).

• Analytical Cookies (to track site performance).

• Marketing Cookies (for targeted advertising).

Managing Cookies

You can reject or adjust cookie settings via your browser.

8. External Links

Our website may contain links to third-party sites. We are not responsible for their privacy practices. Please review their policies before providing any personal data.

9. Automated Decision-Making & AI

VIRAL does not use automated decision-making or profiling that produces legal effects on individuals.

Our automation replicates human interactions in hiring workflows but does not make hiring decisions without employer review.

10. Changes to This Policy

We may update this Privacy Policy periodically. If we make significant changes, we will:

✔ Post a notice on our website.

✔ Notify you via email (if applicable).

The latest version will always be available at [Insert Link].

11. Contact Information

For any privacy-related questions, contact us at:

📧 contact@viral.careers

📍 If you believe your data is being misused, you may also contact the UK ICO at:

📍 Information Commissioner’s Office

Wycliffe House, Water Lane

Wilmslow, Cheshire, SK9 5AF

🌐 www.ico.org.uk

By using VIRAL, you confirm that you have read and agree to this Privacy Policy. 🚀

Let me know if you need any changes before making it official! ✅

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